A student's guide to DeSales email

Email is an official mechanism of communication within DeSales University, and you are expected to check your e mail regularly. Faculty and administration rely heavily upon email, and certain communications may be time critical.

You CAN forward your student email to another email address.

If you already have an email address that you use regularly, you can forward your DeSales email to that account. To learn how, check out the Google Mail Help Guide . If you choose to do this, be sure to check out the fine print.

Check your email regularly.

"I didn't check my email", an error in forwarding mail, or email returned to the University with "Mailbox Full" or "User Unknown" are not acceptable excuses for missing official University communications.

Faculty will also determine how electronic forms of communications, like email, will be used in their classes. In accordance with the policy, faculty will make the assumption that students' official DeSales University email accounts are being accessed regularly and will use email for their classes accordingly.

You CAN use your DeSales email for personal use.

You can use your DeSales email for personal purposes provided that, in addition to the foregoing constraints and conditions, such use does not:

  1. directly or indirectly interfere with the University operation of computing facilities of email services or
  2. burden the University with noticeable incremental cost.

Email records arising from such personal use may, however, be subject to the restrictions set forth below ...

But, there are some things you CANT do with your DeSales email.

Prohibited uses of electronic mail include, but are not limited to:

  • Personal use of the email system that creates a direct cost for the University
  • Use of the University's email resources for personal monetary gain or for commercial purposes that are not directly related to University business
  • Sending copies of documents in violation of copyright laws
  • Inclusion of the work of others into electronic mail communications in violation of copyright laws
  • Capture and "opening" of electronic mail except as required in order for authorized employees to diagnose and correct delivery problems
  • Use of electronic mail to harass or intimidate others or to interfere with the ability of others to conduct University business
  • Use of electronic mail systems for any purpose restricted or prohibited by laws or University regulations
  • "Spoofing," i.e., constructing an electronic mail communication so it appears to be from someone else
  • Attempting unauthorized access to electronic mail or attempting to breach any security measures on any electronic mail system, or attempting to intercept any electronic mail transmissions without proper authorization
  • Any offensive or disruptive messages, including any messages which contain sexual implications, racial slurs, gender-specific comments, or any other comment that offensively addresses someone's age, gender, religious or political beliefs, national origin, or disability
  • Forwarding or sending viruses

Disciplinary Action

Students and nonstudent users who violate this Policy in any way will be subject to appropriate disciplinary action based upon the facts and circumstances of each infraction.
DeSales University provides students with a DeSales email address to enable faculty, staff and administrators to communicate more effectively and efficiently with students. Appropriate use of email is essential to the success of this mode for contacting students.

We don't like spam.

The University reserves the right to filter email to reduce the quantity of spam. The University is not responsible for any email that may not be received due to the filtering of email.

We'll do our best to safeguard your privacy, but email is NOT a secure method of communication.

DeSales University will make reasonable efforts to maintain the integrity and effective operation of its electronic mail systems, but be advised that those systems should in no way be regarded as a secure medium for the communication of sensitive or confidential information. Because of the nature and technology of electronic communication, the University can assure neither the privacy of an individual's use of the University's electronic mail resources nor the confidentiality of particular messages that may be created, transmitted, received, or stored thereby.

The computer networks and email servers that support members of the DeSales community at all locations are the property of the University. Emails that reside on University servers, whether personal or related to the business of the University, are the property of the University and not the property of the email account holder, be they students, faculty, administrative staff, or consultants. Users should exercise extreme caution in using email to communicate confidential or sensitive matters, and should not assume that email is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s). Particular care should be taken when using the "reply" command during e mail correspondence.

If you don't have access to email, you can request to use other forms of communication.

Students who do not wish to communicate via email have the right to request the use of alternative forms of communication. To do so, please notify the Registrar's Office in writing that you do not wish to be communicated with by email, and specify the form of communication and the location at which you will receive that communication. Please read the fine print for additional details.

The Fine Print

On forwarding your email: The University will not be responsible for the handling of email by outside vendors. Having email redirected does not absolve a student from the responsibilities associated with official communication sent to his or her DeSales University account.

On requesting other forms of communication: Requesting and using an alternative form of communication does not absolve the student of the responsibility to frequently monitor and respond to University communications.

Upcoming Orientation Dates: